Don't be left behind
Setting up an office website is easy, thanks to
the advances in software to produce web pages.
If you don't already have
an office website, then now is the time to start one.
Starting a nice office website can cost as little as 4 hours of your time
and $150 per year to maintain. Many patients routinely select a physician
based on information they find on the web, and soon the web may be more
commonly used than the Yellow Pages when someone is trying to locate
services. A physician's ad in the Yellow Pages is important, but a website
can cost less and provide far more information. If you really want to
profile your services and provide your patients with quick, easy
information on your practice 24/7, then the web is for you.
5 easy steps
A simple office website can be set up with
relatively minimal prior experience.
Set up really requires just 5 simple steps:
1. reserve your
name
2. arrange for an
ISP to host your address
3. buy a web page
authoring program
4. construct a few
pages using some pictures from your office and the
basic office information
5. upload your web
site to your ISP
Name of your site
The first step of starting your website is to
decide what name you want to have.
If you want your own unique name, then you must reserve it. The cost is
basically
$35 per year and several companies such as Network
Solutions (www.networksolutions.com)
are authorized to record your registration. Once you request a name, it is
your personal property and no one else can have it. You lose your name at
the time of registration renewal unless you reregister. If you want
to piggyback on to someone else's site, then you can be a subdirectory off
of their web site. This will allow you to have your information and
files in your own section, but the basic operation of your site will be
controlled by the owner of the primary site.
This is how doctors get
addresses like www.drjones.mydoctor.com or www.mydoctor.com/drjones These
sites generally are free.
Sites like www.springfield-medical.com are reserved names and an Internet
Service Provider (ISP) will host it for you on their company's computers.
The charge to put your site on their computer is called a hosting fee and
ranges $10-$25 per month with a discount for payment a year at a time.
Free hosts
The most common free hosts restricted to medical
sites are:
www.medem.com for members of the AMA and several other professional
organizations
(www.adultmedicine.yourmd.com
)
www.pol.net for any physician (www.mydoctor.com/satwood
)
www.salu.net for any doctor and perhaps the most feature rich
(www.adultmed.salu.net
)
www.mdchoice.com
for any physician ( www.mdchoice.com/adultmed)
www.myhealth.com for primary
care from Claritin rep
(
www.myhealth.com/Steven_Atwood )
These sites supply a template
and you fill in the information then their software constructs your site. These sites can be constructed in just a few
minutes and you can't beat the free price. They also offer the advantage
of looking up other physician's sites.
Purchase hosting
Signing up with an ISP to host your site is the preferred route if
you really want to control your message and pictures on your site.
These hosts also offer features such as a database, sending e-mail from
your web page to another address as an alias, and submit forms that can
send you information that is formatted as you wish-- and always guaranteed
to be virus free. Most of the extra features are free except for the database service. A
database link is usually an extra
$15-$25 per month. Some excellent
ISP's used by local offices are listed below.
| www.ctsserver.com | www.bluegenesis.com | www. home.verio.com |
| www.readyhost.com | www.ihighway.com | www.hosting.com |
Software
Designing web pages has become very easy with the web page authoring programs available the last couple of years.
Basically you just buy software that costs $50-500 or use a free trial
version of the same software that you can download and construct your page
much the same way you would use your office word processor. These programs
are generally very easy to use and they allow you to insert pictures,
tables, text, and hyperlinks as much as your heart desires. Front Page
(any version) will probably work well for any site. Your local software
store will have several other web authoring programs.
Making the page
Of course complicated designs are a job for the website
professional, but simple web pages are as easy to produce as typing a
letter. You can even use new word processors to set up your website design
and then save the page in HTML format which is the format, required for a
web page. Once you have your final presentation on your screen, you just
save it with your web page authoring program or in HTML format with your
word processor.
To be sure your web pages present properly, you should view them with
at least two browsers. Generally Netscape and Internet Explorer browsers
will display web pages a little bit differently. Also remember that the
screen which views your pages may be set to display big fonts (e.g. a 800
x 600 pixel display --
100 pixels=1inch ) or may be a smaller 14 inch
screen. For an office website it is probably best to design something that
looks good with an older version browser and perhaps a 15 inch screen set
to display at 800x600. So basically it is possible to set all this up in one free Saturday
morning with a total cost the first year of about what your Yellow Page ad
will be.
Pictures
An office website should have several pictures. If you don't have
a digital camera then borrow one. Website pictures need to have a
file size or bite count that allows a browser to quickly upload the
page. In general your picture needs a byte count below 50K and the total of
all the files attached to your page needs to be far less than 100K. If
your page takes longer than 30 seconds to load, your web page is not
likely to attract many visitors. Pictures for a simple office website will
be in the JPG format for photographs and GIF format for clip art,
drawings, or animations. Your local Kinko's or copy shop can also scan your
personal pictures into the JPG format and then crop the picture and cut
the byte count so the picture will work well for your website.
Technique
Some of the pearls of website design are:
Always put all your pictures in one directory and always reuse the same
file since this will let your browser load pages faster.
Stay with lower case file names since addresses are case specific except
for the main title.
Never use spaces in your file name since you really can not tell the
difference between that and an underline,
and a space can wreak havoc on
some software addressing.
Check your website with Netscape 3.0 or 4.7 and a 28K modem before you
finish with your site design
and check your website from at least one
computer that you did not use when designing your site.
Address problems
are more
likely to show up when you use someone else's computer in place of the
computer that you used to design your site.
Getting your data from your computer to the website
Since all communication and file transfer is done via the web,
there is no need to look for an ISP close to home. You just set up
your website on your home computer, then transfer the files to your ISP
account. Transferring your files is accomplished with
File Transfer
Protocol (FTP) software. The software that does the transfer is free or
a
minimal charge if you want a quality program like CuteFTP. These file
transfer
programs are available from download sites like
www.download.com.
Front Page and most new web page authoring programs also have an automated
upload feature that will transfer all of your work to your website. The
entire process takes just seconds and is basically just the process of
copying one subdirectory
from one computer to another.
Selling your office on the idea of an office website
If you spend a few hundred dollars per year on a
Yellow Pages ad, then surely you could spend half that on an office
website. Patients that come to you via the web are often more
desirable and more likely to take advantage of special services your
practice offers. Your cost to set all this up is likely to be as simple as
| $ 35 to reserve your name | 5 minutes at a registration site |
| $150 to host your site for 1 year | 5 minutes at the ISP website |
| $ 50 for your web authoring program | a trip to the software store and the copy shop |
| $ 35 for your FTP program to upload your files | 2 hours to make your basic web pages |
| $ 30 for Kinko's to scan a couple pictures for you | 5 minutes to upload your pages |
| $300 Total | 2 hours 15 minutes total |
Local sites
Many medical offices in the Ozarks already have
their own office website and in the near future most offices may have
their own site.
Some of the local sites are listed below
Now that you have a few pointers, maybe it's time for you to start your
own office website !
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